Board members can perform an important part of the governance process with general software for meeting management. One of the most important features is the capability to record meetings and preparing detailed voting reports, and obtaining eSignatures. Some portals also offer video conferencing, which can help to keep the meetings more engaging for all parties.

In addition to meeting management the general board software should include features that allow for simple document sharing and collaboration. This will increase the efficiency of directors and board participation and board engagement, both of which are essential to good governance. It is vital to ensure the platform can support a variety of file formats. This will save directors from having to manually forward attachments and emails, or make multiple copies of files.

The software should allow for the use of annotations and highlighting tools. They can be helpful in highlighting important portions of documents and ensure that everyone at a conference understands the topic being discussed. It is also essential that the software permits attendees to back up their views or bring up any issues they may have by using specific sections from the documents they are discussing. This helps to reduce time spent during the meeting by allowing attendees to use specific passages from the documents they are discussing.

Software should be accessible in versions for desktops, tablet, and mobile. This allows all board members to easily access information and plan meetings regardless of the location they are in or what device is being used. Some solutions provide print-friendly formats that are suitable for those who prefer paper or cannot work with screens for long durations of time.

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